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Purchase orders

Info

Purchase orders appear in the menu only if the feature is enabled for your company. If you don't see it and you need it, contact the support team.

A purchase order is an order to the supplier, through which you request the products you need to replenish the warehouse. Based on it you can track what you ordered, in what quantity and at what price, and later you link it to one or more inbound documents (NIR) through which the goods actually arrive in the warehouse.

In short, the flow is:

  1. You create the purchase order with the products and quantities ordered from the supplier.
  2. When the goods arrive, you create a goods receipt (NIR) document and link it to the purchase order.
  3. As the inbound documents are validated, the received quantity is filled in automatically in the purchase order, which then advances toward the Closed status once everything has been delivered.

The purchase orders page

Here you can view and manage all purchase orders. The page shows a table with past and current orders, each with a status and a series of buttons, including: the Add button (for a new order), the Delete button and the table configuration buttons.

The statuses a purchase order can have are:

  • In progress — the order has been created, but no products have been added to it yet.
  • Active — the order has products and is awaiting deliveries (inbound documents).
  • Validated / Validated with differences — the goods have been received in full or in part.
  • Closed — the order has been finalized (automatically, after a complete receipt, or manually).

What you can do on the purchase orders page